According to Law, the Official Records an Association Must Keep
Posted on July 21, 2017 to Condo/HOA Law
Section 718.111(12), of the Florida Condominium Act, outlines the official records the association must keep. The statute outlines a number of specific items that must be maintained by the association, including copies of the governing documents, account histories for each unit owner, and the insurance policies for the association, for example.
In addition, the statute also includes a “catch all” provision, which states “all other written records of the association not specifically included in the foregoing which relate to the operation of the association.”
Additionally, Section 718.111(12)(c), states that the official records of the association are open to the inspection and copying by any member of the association or their authorized representative. Certain records are not open to inspection.
These records include attorney client privileged information, information obtained in connection with the approval of a sale or lease, certain personnel records of the association’s employees or management company employees, medical records, protected personal information, which includes social security numbers, driver’s license numbers, credit card numbers, email addresses, telephone numbers and other personal information of unit owners, and electronic security measures such as passwords, software or operating systems used by the Association.